Ethical and social procurement

The City of Hobart Code for Tenders and Contracts(PDF, 2MB) details the standards of business ethics to be applied by City personnel when dealing with suppliers in seeking tenders and quotations. The code also sets out the ethical behaviour that the City expects service providers (including contractors, subcontractors, consultants and suppliers) to demonstrate.

How we do business 

City officers, or any other person or entity making a purchase on the City’s behalf, will comply with the following ethical standards of behaviour:

  • the procurement process will be undertaken in accordance with the City’s procurement principles
  • actual or potential conflicts of interest will be declared before inviting offers and measures put in place to appropriately manage any actual or potential conflicts of interest, monetary of otherwise
  • accurate records of all dealings in respect to the purchase will be maintained during and after the process
  • declining to accept any payments, gifts, gratuities, entertainment/hospitality and other benefits offered by a service provider for the discharge of official duties
  • avoiding any situation which is, or which may become, or which may be perceived as being a conflict of interest with the person’s official duties
  • avoiding any relationship with a service provider, financial or otherwise, which could be perceived as unfair or improper influence on their judgement, or which could expose the City to allegations or perceptions of impropriety or unwarranted preference or unfair dealings or which could represent a breach of legislation
  • for any person with no legitimate role in the procurement process, not attempting to intervene or exert influence on the outcomes of the procurement process, in particular not communicating or implying any preference for the selection of a particular service provider.

What we ask of you

Whenever participating in a City of Hobart procurement process in any capacity whatsoever, service providers:

  • will ensure they are acquainted with the City’s requirements and all matters relating to the tender or the quotation and the proposed contract
  • will not submit a tender or quotation unless they have the financial, technical, physical, management, resource, ethical and other capabilities to fulfil the City’s requirements
  • will apply the City’s purchasing principles and the standards and ethics required by this code in its dealings with contractors, subcontractors, suppliers or agents
  • must not engage in any uncompetitive behaviour or other collusive practices, which deny or reduce legitimate business opportunities to other potential suppliers or the City
  • must at all times act in observance of all laws
  • must not
  1. engage in acceptance or provision of secret commissions
  2. collude with other suppliers, potential or otherwise
  3. submit inflated prices to advantage another potential service provider
  4. enter into improper commercial arrangements with other contractors, subcontractors, suppliers or agents
  5. seek to influence the procurement process by any improper means whatsoever
  6. accept incentives to provide contracts or services to other contractors, subcontractors or agents
  • must declare any matter or issue which is, or which may lead to or which could be perceived as, a conflict of interest regarding their participation in a procurement process or a contract to fulfil the City’s requirements immediately upon the service provider becoming aware of the matter or issue.